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Transfer Credit Review: Faculty Instructions
Receiving a Request to Review a Course Description
This will be relevant to certain faculty who will receive an initial email titled "Transfer Credit Review Step Assignment", with the "Workflow Step Assignment" (screenshot below) being "Transfer Credit Review: Review or Reassign".
If you receive an email titled "Transfer Credit Review: Faculty Review - (your name)", then please jump to this section.
(Alt text for image: A screenshot of an email outlining the step in the transfer credit review process. This step is titled "Transfer Credit Review: Review or Reassign". Below the title of the step is a link highlighted in yellow. Under "Ticket Request Details", there is a Description section bracketed in red that described what to do in this step.)
1. This email contains the link (highlighted in yellow) to see the course description and your choices.
In the red brackets in the screenshot, you will see the instructions for this step.
Click on the link in the email. The screenshot below shows what you will see.
(Alt text for image: A screenshot of the choices available for the transfer credit review: review or reassign step. The course description is near the top of the page, highlighted in yellow. The step description is at the bottom of the page, highlighted in blue. On the right-hand side, the faculty options are listed in blue boxes, with the last option being "Review course description myself.")
2. Under the Service Request Details section, the course description will be copied and pasted, where the yellow highlight is.
Under the Choice Step Details, the specific instructions for what you are doing at this step will be outlined, with any other necessary information.
On the right-hand side, the blue choice boxes will list the faculty you can send the course description to. This will subsequently forward all steps in this process to that faculty member for the current course description.
(Alt text for image: A screenshot of the comment box once you click the choice. The screen says "Current Workflow Step", underneath that it says "Assign to (faculty member)", and then the optional comment box is under that. The blue save button and grey cancel button are at the bottom.)
3. Once you click your choice, the comment box will appear, and you can write something for Kelly to see if you'd like. Click the blue Save button, or you can click the grey Cancel button to choose someone else.
You can also choose to review it yourself. If you choose that option, then you will get the next step in an email.
Reviewing the Course Description
This is the email you will receive if you were chosen to review a course description. The instructions for what to do will be in the Description near the bottom of the email.
(Alt text for image: A screenshot of the Faculty Review step email. This is labeled with the faculty's name who was chosen to review the course. The instructions for the step in this workflow is near the bottom of the email, under the heading "Description".)
1. Click the blue link to see the course description and your choices (screenshot below).
(Alt text for image: A screenshot of the step where faculty choose the type of credit to award for the course description.)
2. Under the Service Request Details section, the course description will be copied and pasted (where the yellow highlight is in the screenshot).
Under the Choice Step Details, the specific instructions for what you are doing at this step will be outlined, with any other necessary information (where the blue highlight is in the screenshot).
On the right-hand side, the blue choice boxes will have your options for what type of credit to assign, request a syllabus for that course, or to review it as possible credit for prior learning (in red brackets in the screenshot).
3. If you choose "Approve transfer credit for specific GCC course", then in the comments box that immediately comes up after selecting a choice, please put the exact course in the comments.
(Alt text for image: A screenshot of the comments box when you select "Approve transfer credit for specific GCC Course". The comment box reads "BIO152 (or whichever course you decide it is most similar to)" as an example.)
4. Click the blue Save button, or you can click the grey Cancel button to choose a different option.
If you choose to award transfer credit for a specific course, Kelly will be notified to award the credit, thee are no following steps after this choice.
If you choose to award elective credit (general elective or subject area elective), then please enter the specific credit type in the comments box that appears after selecting the choice (screenshot below).
(Alt text for image: A screenshot of the comments box that comes up after selecting "Award elective credit (enter either general elective or subject area elective in comment box)". The comment box, as an example, reads "BIO elective credit (or general elective credit)".)
If you choose the request syllabus option, the comments box will come up bu ta comment is not necessary, just click the blue Submit button below it.
(Alt text for this image: A screenshot of the comments box for the option "request syllabus". The comment box, as an example, reads "Please request a syllabus for this course.")
If you choose Deny - possible credit for prior learning - portfolio assessment, the comment box will come up but a comment is not necessary, just click the blue submit button below it.
(Alt text for image: A screenshot of the comments box for the choice "Deny - possible credit for prior learning - portfolio assessment". The comment box, as an example, says "Credit for prior learning".)
Jump to these sections to follow along for the different options:
Award Elective Credit (Either General Elective or Subject Area Elective)
1. If you choose to award elective credit for general elective OR subject area elective (i.e. biology elective, science elective, English elective, etc.), then you will get two steps in your email to complete.
One of them is the General Education Learning Outcomes (below).
(Alt text for image: A screenshot of the general education learning outcomes email. The link to click on to make your choice is highlighted in yellow in the second box within the email. The description of the specific step is in red brackets in the "Ticket Request Details" section.)
This is the email you will receive for that step. The instructions for what to do will be in the Description near the bottom of the email (in red brackets).
Click on the link (highlighted) to see the course description and your choices (screenshot below).
(Alt text for image: A screenshot of the choices you will see when you open the link to the general education learning outcomes. The course description is under the "Service Request Details" section and is highlighted in yellow. The details about this step is under "Choice Step Details" and is highlighted in blue. The specific choices are in the blue boxes on the right hand side of the screen.)
2. The course description is under the Service Request Details section and is highlighted in yellow.
The details about this step is under the Choice Step Details and is highlighted in blue. You can click on the links in that detail section to view course learning outcomes for the course.
The specific choices are in the blue boxes on the right-hand side of the screen, in red brackets in the above screenshot.
3. Once you select one, the comment box will come up, and you can put a comment if you'd like. Click the blue Save option, or the grey Cancel button to select a different choice.
(Alt text for image: A screenshot of the comment box that comes up after selecting a choice, the comment box says "Comment optional".)
After you do this one, go back to the second email you received, which looks like this:
(Alt text for image: A screenshot of the Core Competencies choices email. The link to go to the choices is highlighted in yellow under the Workflow Step Assignment box. The description for completing this step is in red brackets under the Ticket Request Details.)
4. Click on the link highlighted in yellow. Please select a choice here as well, the workflow will not proceed to Kelly until both of these are completed.
(Alt text for image: A screenshot of the Core Competencies choices. The course description is highlighted in yellow, and below that, the details for the specific step are highlighted in blue. The core competency options are listed in blue boxes on the right-hand side.)
5. The course description is under the Service Request Details and is highlighted in yellow.
The details about this step is under the Choice Step Details and is highlighted in blue. You can click on the link in that description to find out more about core competencies.
The specific choices are in the blue boxes on the right-hand side of the screen. Choose the one that applies to the course, or select "None" if none of them are relevant.
Once you select one, the comment box will come up, and you can put a comment if you'd like. Click the blue Save button, or the grey Cancel button to select a different choice.
Request Syllabus
Once Kelly has the syllabus, you will get it as an attachment in an email. It will look like this:
(Alt text for image: A screenshot of the email with the attached syllabus which is highlighted at the top of the email. )
1. Open the attached syllabus at the top of the email. You will receive another email which will prompt you to choose what type of credit to award after reviewing the syllabus.
Click on the link to the ticket in the second email.
(Alt text for image: A screenshot of the choices for the "Review Syllabus" step. The course description is under the "Service Request Details" section, and is highlighted in yellow. The details for the step is under "Choice Step Details", and is highlighted in blue. Your choices are in the blue boxes on the right-hand side, in the red brackets.)
2. The course description is under the Service Request Details section and is highlighted in yellow.
The details for the step is under the Choice Step Details, and is highlighted in blue.
Your choices are in the blue boxes on the right-hand side, in the red brackets in the screenshot. You can choose to award transfer credit for a specific course (i.e. BIO152, ENG101, etc.) or elective credit (i.e. biology elective, general elective, etc.)
If you choose to award elective credit, please go to the Award Elective Credit section above to see how to select the general education learning outcomes and core competencies.
Kelly will receive your responses and award credit.
Deny - Possible Prior Learning Portfolio Assessment
If you choose to deny credits in favor of a possible credit for prior learning portfolio, then you will get an email asking you to approve elective credits being awarded for the time being.
(Alt text for image: A screenshot of the prior learning email asking you to approve the awarding of elective credits until a prior learning portfolio can be obtained. The link to go to the choices is highlighted in yellow under the Workflow Step Assignment box. The description for completing this step is in red brackets under the Ticket Request Details.)
1. The link to go to the choices is highlighted in yellow under the Workflow Step Assignment box. The description for completing this step is in red brackets under the Ticket Request Detaila.
Click the link to Approve Credits.
(Alt text for image: A screenshot of the approval for the "Prior Learning - Elective Credit" step. The course description is under the "Service Request Details" section, and is highlighted in yellow. The details for the step is under "Approval Step Details", and is highlighted in blue. Your choices are in the blue boxes on the right-hand side, in the red brackets.)
The course description is under the Service Request Details section and is highlighted in yellow.
The details for the step is under Approve Step Details and is highlighted in blue.
2. Select either Approve or Reject on the right-hand side (in the red brackets in the screenshot).
If you choose to award elective credit, in the comment box that comes up, please type if you would like the award a subject area elective credit (i.e. English elective, biology elective, etc.) or general elective credit.
Click the blue save button after typing the comment.
(Alt text for image: A screenshot of the comment box on the "Prior Learning - Elective Credit" approval step. The comment box, as an example, says "General elective credit".)
3. If you approve, please go to the Award Elective Credit section of these instructions to see how to select the general education learning outcomes and core competencies.