Body
Summary
Brief student review of the end-of-term course evaluations process at GCC.
Before You Start
Student feedback is an important part of continuous improvement at GCC. Course evaluation surveys are offered at the section level at the end of each term. But each term, the respective Area Deans decide based on varying factors which sections will offer these surveys. To avoid confusion and frustration it's important to understand how the course evaluation surveys are administered.
Steps
Overview of End-of-Term Course Evaluations Surveys at GCC
This article provides an overview of the end-of-term course evaluations survey process at GCC.
- At the end of each term, students in course sections where surveys are being offered will receive notification and reminders in their GCC Email account!
- These GCC email notifications are received when the survey window opens, two to three weeks before the last day of class.
- These emails contain the selected course section information and links to the tool.
- The survey window closes at 11:59pm on the last day of class.
- After the survey closes, any survey still in available or pending status is changed to a missed status and that survey can no longer be taken.
Faculty cannot see who submitted what survey results and ratings are provided in aggregate form.
Accessing the Course Evaluations Tool
Students will find a link to the tool from the myGCC > Student tab or within the GCC email notification and reminder emails they receive.
Any student who has been invited to or who has taken a course evaluation survey can log into the tool. Once logged in, students can:
- see if they have any active surveys available or pending completion
- see if they completed any past surveys
- see if they missed any past surveys (surveys that closed before they were completed)
Understanding Course Evaluations at GCC
Not all course sections offer course evaluations surveys when they run!
If you are in a course section where course evaluations surveys are being offered, you will receive notification and reminder emails in your GCC email inbox, so always check your GCC email!
- Each term these decisions are based on varying factors by the respective Area Dean.
- It is possible for a course section taught by one faculty member to be surveyed while another course section taught by a different faculty member may not be surveyed.
- If your email does not contain all the sections you are taking, remember that ONLY those sections selected to receive course evaluations this term will be included.
- If you do not receive any email notifications, then none of the course sections you are taking this term have been selected to receive course evaluation surveys.
- Always check your GCC email as during the last two to three weeks before the last day of class, you may receive notification if you are in a course section being surveyed.
Surveys OPEN two to three weeks before the last day of class (depending on the term)
- Fall and Spring Full-term, 12-week, and Last-7-week sessions open approximately three weeks before their last day of class.
- Fall and Spring First-7-week sessions open approximately two weeks before their last day of class.
- Summer Full-term, First-5-week, Last-5-week, and Winterim sessions open approximately two weeks before their last day of class.
Surveys CLOSE at 11:59pm on the last day of class for that term
- Once the survey administration window closes:
- No surveys can be submitted.
- Any survey still in available or pending status is changed to missed status.
GCC Email Notifications and Reminders
- All students in sections targeted to receive Course Evaluation surveys will receive an initial notification in their GCC email asking them to take a few minutes to complete their survey.
- The notification email is sent on the day that survey administration opens.
- Reminders to complete their surveys are sent to all students who have not yet completed their surveys every four days until the survey closes on the last day of class.
This training is complete. Thank you!
If you:
- Have any questions on or issues with Course Evaluations
- Need information on Course Evaluations you are not finding
- Are not understanding the Course Evaluations information you find
- Have any suggestions for instruction improvements
Please open an IRP TDX Helpdesk ticket via myGCC or using this link Request for Information Form and someone from the Institutional Research and Planning Office will get back to you.
Additional Resources