Microsoft 365 (SharePoint Alerts)

Summary

Microsoft is officially retiring SharePoint Alerts in July 2026. This change means users will no longer receive notifications through the traditional SharePoint Alerts feature. Instead, Microsoft recommends transitioning to more modern and flexible tools like SharePoint Rules and Power Automate, which provide enhanced automation and customization options for notifications and workflows.

Before You Start

• Review your current use of SharePoint Alerts and identify which alerts need to be replaced.

• Familiarize yourself with Microsoft SharePoint Rules and Power Automate to understand their capabilities.

• Ensure you have appropriate permissions to create and manage workflows in SharePoint and Power Automate.

• Plan a transition timeline before the July 2026 retirement date to avoid disruptions.

Steps 

• Audit Existing Alerts

  • Make a list of all your active SharePoint Alerts to understand what notifications you currently rely on.

• Learn About SharePoint Rules

  • Explore SharePoint Rules for basic notification needs directly within SharePoint lists and libraries.

  • Access SharePoint Rules via the list or library settings to create simple automated notifications.

• Explore Power Automate

  • Use Power Automate for advanced workflows, complex notifications, and integration with other Microsoft 365 apps.

  • Visit Power Automate to start building flows that can replace and improve upon your existing alerts.

• Create New Notification Workflows

  • Rebuild your alerts using SharePoint Rules for simple notifications or Power Automate for more complex scenarios.

  • Test your new workflows to confirm they trigger as expected.

• Deactivate Old SharePoint Alerts

  • Once your new notification workflows are active and tested, disable the old SharePoint Alerts to avoid duplicate notifications.

• Monitor and Adjust

  • Monitor your new notification system for reliability and effectiveness.

  • Adjust your workflows as needed based on user feedback or changing requirements.

Additional Resources

1. Microsoft Teams Help Center: https://support.microsoft.com/en-us/teams The Microsoft Teams Help Center provides detailed guides and troubleshooting tips for using Microsoft Teams efficiently.
2. Microsoft Outlook Help Center: https://support.microsoft.com/en-us/outlook The Microsoft Outlook Help Center offers extensive resources for getting started with Outlook, managing email, calendars, and more.
3. SharePoint Online Help Center: https://support.microsoft.com/en-us/sharepoint The SharePoint Online Help Center provides guidance on using SharePoint for collaboration, document management, and building custom solutions.